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What is De-duplication?
Just as the name would suggest, de-duplication is the removal of duplicate files or redundant information from a set of data. Simple, right? Well, it can get a bit complicated as we get further into the de-duplication process.
Why is this important?
Within a data set, there could be several occurrences of duplicated files or redundant information. This could be due to the data being backed up or the same files being found in different data sets. Emails are the number one culprits of duplicated files due to emails being sent and received by a number of different individuals. Duplication is also due to emails being improperly threaded and showing repeated chains of email conversations (i.e. a singular email being responded to or forwarded a number of times). Emails are also where de-duplication becomes a bit complicated.
If two emails or e-files are the same, they are treated as duplicates and removed. But what if an e-file is loose in a folder and attached to an email somewhere else. If you remove the file attached to the rouge email, you have then broken the “family” of documents. Vice versa, if there are two different emails with the same attachment, you run the risk of removing the attachment from one of the emails and once again breaking up the family of documents. These are just a few of the many complications that can occur while deduping your emails. Wondering how you can bypass these problems? Leave the deduping to us. We have the equipment, software, and training needed to easily dedupe your important emails and files while making sure none of your important information gets left out. Talk to a representative and get started on your email conversion/deduping process today.